Everything your center runs on, in one app
WeBlossom covers the daily work of a New York child care center, from the first tour to the year-end tax statement, for directors, teachers and families.
Attendance & ratios
Know who is in the building, which room they're in, and whether every room is in ratio, without walking the hallway with a clipboard.
- Check in by tap, voice or kiosk. Pair a front-desk tablet as a kiosk in one scan.
- Live ratios for every room, checked against New York's age-group limits.
- Verified pickup. Authorized pickups and restrictions hold at every exit, with alerts when a pickup runs late.
- Curbside pickup with a live car line staff can work from the door.
- The weekly attendance sheet filled on the state's own form.
Billing & payments
Tuition bills itself from your rates and each child's schedule, and families see a balance they can actually understand.
- Invoices generated automatically weekly, every two weeks or monthly, in advance or after the fact, prorated for a mid-period start.
- Card payments and autopay in the app, processed by Stripe, with a receipt for every payment.
- Sibling discounts, credits and payment plans, plus late-pickup fees with a grace period.
- Government subsidy handled as a real payer, alongside the family's share.
- Send the books to QuickBooks Online, and give families year-end tax statements.
Compliance & health
Every record an inspector can ask for, on file and on time, filled on the state's own forms instead of look-alikes.
- Immunizations tracked against the state schedule, with families asked before a dose is due.
- Allergy plans and medication logs on the state's Allergy & Anaphylaxis Emergency Plan, Emergency Action Card and Log of Medication Administration, visible wherever staff need them.
- Incident reports on the state's Incident Report form, reviewed by a director and signed by the parent in the app.
- Timed safety drills, inspections and plans of correction, with photo proof.
- An inspection binder, exported in one tap.
Staff & time clock
From the first onboarding form to the last time card of the pay period, staff records live in one place.
- A geofenced time clock that knows when staff are at the center, with a closing checklist at clock-out.
- Weekly shift scheduling, time off, sick calls and shift cover.
- Time cards ready for payroll, with pay rates entered in the app.
- Every required NYS staff onboarding form, from staff information and references to the medical statement and fingerprinting request, filled and signed in the app.
- Training certificates on file, and the state's Training Tracking Form filled automatically.
Family communication
Families hear about their child's day as it happens, in the same app where they check the balance and sign forms.
- Direct messages per family, with read receipts and message templates for staff.
- Daily activity posts with photos: meals, naps, diapers, outdoor time and milestones.
- Built-in translation, so families can read messages in their own language.
- Photo privacy: blur other children's faces before sharing, with location data stripped from every upload.
- Announcements, conferences and requests: scheduled announcements, conferences families book, and absence or schedule-change requests.
Enrollment, tours & waitlist
Turn a first phone call into an enrolled family without losing anyone along the way.
- Tours booked for families who haven't enrolled yet, with calendar invites in the confirmation email.
- Waitlist offers that follow through to enrollment, and a plan for who moves up next.
- A guided enrollment checklist, not one long form, that families finish from their phone.
- More than one guardian per child, each with their own permission level, plus custody days for each household.
The small things that make a long day easier
Voice Logging
Teachers dictate notes and attendance. Every voice feature has a typed equivalent.
Works on Bad Wifi
Activity logging keeps working offline and saves when the connection returns.
Apple Wallet Passes
Pickup passes for families and badges for staff.
Calendar Sync
Closures, conferences and events in Google, Outlook or Apple Calendar.
Weather & Closures
Snow days and air quality flagged the night before, from the National Weather Service and AirNow.
Multiple Locations
One account for every site, owner and director views, and floaters who cover more than one.
Reports
19 report cards with drill-downs, plus a weekly digest for the director.
Meal Planner
Built to match how centers actually plan food, with structured meal tracking.
Kiosk Mode
Turn a tablet into a front-desk check-in station in one scan.
Lost & Found
A photo board for lost items, with the item type suggested from the photo.
Accessible, Light or Dark
Built to work with a screen reader, and follows the phone's light or dark setting.
Your Data, Exportable
Export your center's own records, or billing data as a spreadsheet, at any time.
Ready to see it with your own roster?
We'll walk through WeBlossom using your rooms, rates and enrollment numbers.